RoboForm review (2026): features, pros and cons, and what to check before you buy
A long-running password manager from Siber Systems with a low per-user business price and form-filling as its signature feature.
Our take for buyers
RoboForm is a long-running password manager from Siber Systems with a business plan aimed at small and mid-size teams. Its signature strength is fast login and web form autofill, and reviewers also like the simple browser extension and password generator. G2 shows a 4.6 rating from 749 reviews. It is a sensible name to put on a shortlist when budget is tight and the team lives in the browser.
The weaker side is buyer assurance. Support quality scores lower than rivals in G2 comparisons, and several details enterprise buyers ask for are not published, including audit log depth, data residency, a DPA, passkey support and breach monitoring. Teams that need a verified deep audit trail or privileged access management should look at other options. Everyone else can shortlist it and settle the open questions in a trial.
Pros
- Quick login and form autofill work well.
- Simple browser extension and password generator.
Cons
- Support quality scores lower than rivals in G2 comparisons.
- Best for
- Small teams that want a cheap per-user business password manager.
- Starting price
- From about $39.95 per user per year (third-party reported; business tiers drop with team size)
- G2 rating
- 4.6 (749 reviews)
What is RoboForm?
A long-running password manager from Siber Systems with a low per-user business price and form-filling as its signature feature. Small teams that fill many web forms and have little budget can look at per-user yearly pricing that falls as headcount grows. Autofill is the main draw. Enterprises wanting a deep audit trail or PAM will need more. Ask the vendor to confirm SSO and SCIM details before any trial.
Category: Business Password Managers
RoboForm key features
| Criterion | What we found |
|---|---|
| Shared vaults and permissions | Shared folders with role-based access reported by third-party review; not confirmed by the vendor. |
| SSO and directory sync | SSO and SCIM listed; SCIM options reported for Okta, OneLogin and Microsoft Entra ID (eSecurityPlanet) |
| Pricing model | Per user per year, tiered by team size. |
| Target company size | SMB to mid-size; custom quotes above 1,000 users. |
RoboForm plans and pricing
| Plan | Price | Unit | Notes |
|---|---|---|---|
| Business | $29.95 to $39.95 | per user per year, tiered by team size (2024 review, not vendor page) | Over 1,000 users: custom quote |
Figures from eSecurityPlanet review and G2 listing; 14-day trial per eSecurityPlanet. Not confirmed on the vendor site. Verify before use.
Who should shortlist RoboForm
A strong fit for
- Small teams that want a cheap per-user business password manager.
- Teams that rely on web form autofill.
A weak fit for
- Enterprises needing a verified deep audit trail and PAM.
- Buyers who need public vendor-confirmed SSO/SCIM plan details before a trial.
RoboForm alternatives
1PasswordSmall teams of up to 20 via the Starter Pack.
BitwardenBudget-conscious teams: $4 per user per month for Teams.
Keeper SecurityRegulated or government-adjacent buyers needing FedRAMP, FIPS 140-3 or HIPAA alignment.
DashlaneSmall and mid-size teams that want a polished employee-facing app.
NordPassCost-focused SMBs on Google Workspace.
LastPassTeams already on LastPass wanting familiar admin tooling.
Security, admin and compliance
SSO and SCIM are listed, with SCIM reported for Okta, OneLogin and Microsoft Entra ID, but the plan that includes them is only reported by third parties. RoboForm does not publish audit logs, data residency options, a DPA, implementation terms or support service levels, and no security certifications are listed. Billing is annual. Get the SSO and SCIM entitlement, audit log scope, DPA and data location in writing before you sign.
- SAML SSO
- Reported on Business plan (third-party, not confirmed by the vendor)
- SCIM provisioning
- Reported on Business plan (third-party, not confirmed by the vendor)
Contract and buying terms
- Contract
- 14-day free trial reported; annual billing.
- Starting price
- From about $39.95 per user per year (third-party reported; business tiers drop with team size)
- Pricing model
- Per user.
- Free plan or trial
- Free trial.
What to test in a RoboForm demo or trial
Start with the thing RoboForm is known for: test autofill on the 10 to 15 sites and internal apps your team uses most, including awkward multi-step logins and long forms. Then test shared folders with role-based access, since third-party reviews report them but the vendor has not confirmed the details. Ask support a real question during the 14-day trial, because support is the complaint that recurs in G2 comparisons. Finally, if you use Okta, OneLogin or Microsoft Entra ID, run a provisioning test rather than trusting a feature list.
Questions to ask RoboForm before you sign
These are the points RoboForm's public pages leave open. Get the answers in writing before procurement signs off.
- Which plan includes audit logs, and how long are they kept?
- Where is our data stored, and can we choose the region?
- Can we sign your standard DPA without changes?
- What will the price be at renewal, and is the increase capped?
Things to know before a demo
- Price per user falls as team size grows (reported $39.95 for 1-10 users to $29.95 for 101-1000)
- Over 1,000 users requires a custom quote.
- Entry personal price on G2 is $39.95 per year.
- Plan gating of SSO/SCIM is unconfirmed.
RoboForm FAQ
What is RoboForm used for?
Small teams that fill many web forms and have little budget can look at per-user yearly pricing that falls as headcount grows. Autofill is the main draw. Enterprises wanting a deep audit trail or PAM will need more. Ask the vendor to confirm SSO and SCIM details before any trial. It suits small teams that want a cheap per-user business password manager.
Does RoboForm support SSO and SCIM?
SSO and SCIM are listed, and SCIM is reported for Okta, OneLogin and Microsoft Entra ID. Third-party reviews place them on the Business plan, but the vendor has not confirmed this. Ask for written confirmation of which plan includes them.
Who is RoboForm best for?
Small teams that want a low per-user business password manager, and teams that rely on web form autofill. It is a weaker fit for enterprises that need a verified deep audit trail or privileged access management.
What should I ask RoboForm before buying?
Ask which plan includes SSO and SCIM, what the audit logs cover, where data is stored and whether a DPA is available. Also ask about support channels and response times, since support scores trail rivals on G2.
Sources
Every fact on this page comes from RoboForm's own pricing, product or documentation pages, G2 and company records, checked on October 24, 2026. Unknown values are left out instead of estimated.