Dropbox Business alternatives (2026): 8 tools compared for buyers
Looking for an alternative to Dropbox Business? These 8 tools do the same job with a different focus. Each one is compared on who it suits, its key features, pros and cons, and what each vendor publishes on security, admin and contract terms.
Why buyers look beyond Dropbox Business
- Teams needing per-user storage quotas (storage is pooled per team)
- Buyers needing SCIM or a published audit-log plan matrix: not confirmed on public pages.
From Dropbox Business's published plan limits and recurring themes in public reviews. See the Dropbox Business review for the full picture.
Dropbox Business alternatives at a glance
| Tool | Best for | Starting price | Free plan or trial |
|---|---|---|---|
 Dropbox Business Current | Small teams (Standard is available from 1 user) wanting simple sync and sharing. | 12 per user/month (Standard; shown in EUR on the vendor site, no USD price published) | Free trial |
 Google Drive | Teams already on Google Workspace email and Docs. | 6.80 EUR per user/month annual (Starter); shown in EUR on the vendor site, no USD price published | No |
 Microsoft OneDrive | Organizations already on Microsoft 365 and Entra ID. | $5 per user/month (OneDrive for Business Plan 1, annual commitment; third-party price, not confirmed on microsoft.com) | No |
 Box | Regulated organizations needing FedRAMP Moderate or HIPAA (Enterprise tier) | From $5 per user/month (headline); Individual plan free | Free plan |
 Egnyte | Mid-size firms wanting governance and ransomware detection on file storage. | $22 per user/month billed annually (Business) | Free trial |
 Sync.com | Small teams that want zero-knowledge encryption at a low per-user price. | $4.50 per user per month, billed annually (Teams 1TB, 3 user minimum) | Free trial |
 Tresorit | Regulated teams (HIPAA, legal, finance) that need zero-knowledge encryption. | Contact sales (prices not shown on pricing page) | Free trial |
 ShareFile | Accounting and financial firms needing HIPAA or SEC+FINRA-eligible sharing (Premium and up) | $16.50 per user/month (Advanced) | Free trial |
 Zoho WorkDrive | Teams already on Zoho Workplace or Zoho apps. | Contact sales (USD prices not retrievable); third parties list 2.50 USD per user per month annual | Free plan, Free trial |
The 8 best Dropbox Business alternatives
Google Drive
Google's file storage inside Google Workspace, sold as pooled storage per user across Workspace plans.
Teams that already run email and Docs on Google Workspace get storage with no extra vendor. Starter, Standard and Plus pool 30 GB, 2 TB and 5 TB per user. Plans stop at 300 users, after which Enterprise is required, and prices are listed in euros.
- Best for
- Teams already on Google Workspace email and Docs.
- Company size
- Small business to enterprise.
Key features
- Storage per user and limits
- 30 GB (Starter), 2 TB (Standard), 5 TB (Plus) pooled per user.
- Desktop sync quality
- Drive for desktop on every plan.
- Security and encryption
- 2-step verification and Advanced Protection Program on all plans; S/MIME, DLP, context-aware access on Enterprise.
- Compliance certifications
- Enterprise data regions on Enterprise.
Best for
- Teams already on Google Workspace email and Docs.
- Small organizations (plans up to 300 users) wanting low per-user cost.
Not ideal for
- Teams wanting Drive without the rest of Workspace.
- Organizations above 300 users on Starter, Standard or Plus (must move to Enterprise)
Pricing: 6.80 EUR per user/month annual (Starter); shown in EUR on the vendor site, no USD price published
Microsoft OneDrive
Microsoft's business file storage, sold standalone or bundled with Microsoft 365 plans.
Organizations that already manage staff in Entra ID and run Microsoft 365 will find this the simplest rollout, as it can be bought alone or inside a Microsoft 365 plan. Teams outside the Microsoft ecosystem gain little. Confirm current Plan 1 pricing on microsoft.com, since the $5 figure is third-party.
- Best for
- Organizations already on Microsoft 365 and Entra ID.
Best for
- Organizations already on Microsoft 365 and Entra ID.
Not ideal for
- Teams outside the Microsoft ecosystem.
Pricing: $5 per user/month (OneDrive for Business Plan 1, annual commitment; third-party price, not confirmed on microsoft.com)
Box
Enterprise content cloud with unlimited storage on business plans and escalating file size, version and AI limits by tier.
Regulated organizations needing FedRAMP Moderate or HIPAA must go to the Enterprise tier. Every business plan needs three users minimum, and unlimited storage starts at Business. Version limits climb with tier (25, 50, 100, unlimited), and 1,500+ integrations may decide it.
- Best for
- Regulated organizations needing FedRAMP Moderate or HIPAA (Enterprise tier)
- Company size
- SMB to enterprise.
Key features
- Storage per user and limits
- 100 GB on Business Starter; unlimited on Business and up.
- Sharing and permission controls
- Shared-link bandwidth limit 2 TB per user per month on Business plans.
- Security and encryption
- Advanced security (classification, threat detection) from Enterprise.
- Compliance certifications
- FedRAMP Moderate and HIPAA on Enterprise; SOC 1/2/3 support on Business.
Best for
- Regulated organizations needing FedRAMP Moderate or HIPAA (Enterprise tier)
- Teams needing unlimited storage with large file uploads.
Not ideal for
- Very small teams: all business plans need 3 users minimum.
- Buyers wanting public prices above entry tiers (Enterprise Plus shown only on annual toggle)
Pricing: From $5 per user/month (headline); Individual plan free · Free plan
Egnyte
Business content platform for file sharing and governance with AI features, sold in four tiers.
Mid-size companies that care more about governance and ransomware detection than raw storage should demo it. Business costs $22 per user monthly on annual billing. Customer-managed keys are limited to Ultimate, and data classification also sits on the top tier.
- Best for
- Mid-size firms wanting governance and ransomware detection on file storage.
Key features
- Sharing and permission controls
- Discretionary permissions (Business)
- Real-time collaboration and editing
- Microsoft 365 co-editing and Google Workspace integration (Business)
- Security and encryption
- Customer-managed encryption keys only on Ultimate.
- Compliance certifications
- Document and sensitive data classification on Ultimate.
Best for
- Mid-size firms wanting governance and ransomware detection on file storage.
Not ideal for
- Very small teams on a tight budget: entry price is $22 per user/month.
Pricing: $22 per user/month billed annually (Business) · Free trial
Sync.com
Zero-knowledge encrypted cloud storage with Canadian roots and per-user team plans starting at 3 users.
Sync.com is zero-knowledge encrypted cloud storage with Canadian roots and team plans starting at three users. It stands out for end-to-end encryption, ransomware rollback and compliance support for HIPAA, PIPEDA and GDPR.
- Best for
- Small teams that want zero-knowledge encryption at a low per-user price.
- Company size
- Small teams up to 100 users; Enterprise tier for 100+.
Key features
- Storage per user and limits
- 1 TB, 2 TB or 10 TB per user depending on plan; unlimited data transfer.
- Desktop sync quality
- Desktop apps for Windows, macOS, Linux; Sync CloudFiles frees local disk space.
- Sharing and permission controls
- Password-protected links with expiry; team folders with read-only/read-write; RBAC from the 2TB plan.
- Real-time collaboration and editing
- Preview and edit via Microsoft Office 365 integration; no native co-editing suite listed.
Pros
- Zero-knowledge encryption at a low per-user price.
Cons
- No documented SSO or SCIM.
Pricing: $4.50 per user per month, billed annually (Teams 1TB, 3 user minimum) · Free trial
Tresorit
End-to-end encrypted, zero-knowledge file sync and sharing owned by Swiss Post, sold per user with SSO from the Business plan.
Legal, finance and healthcare teams that need zero-knowledge encryption belong here. Swiss Post owns it, and the vendor cites ISO 27001:2022 and a HIPAA BAA. Prices stay off the public page, so request a quote, and note there is no built-in office suite.
- Best for
- Regulated teams (HIPAA, legal, finance) that need zero-knowledge encryption.
- Company size
- SMB to enterprise (Enterprise reportedly from 30 users)
Key features
- Storage per user and limits
- 2 TB per user on Business (from 6 TB for 3 users); 4 TB Professional.
- Sharing and permission controls
- Encrypted links and data rooms (Engage product)
- Security and encryption
- Client-side end-to-end encryption, zero-knowledge, RSA-4096 key sharing.
- Compliance certifications
- ISO 27001:2022 (TUV Rheinland audited), HIPAA with BAA; GDPR and CCPA supported.
Pros
- Strong zero-knowledge encryption model.
Cons
- Prices hidden on public page.
Pricing: Contact sales (prices not shown on pricing page) · Free trial
ShareFile
Secure client file sharing and document workflow tool with e-signature, aimed at professional services firms.
Accounting and financial firms that exchange documents with many outside clients should look at it, since client users are unlimited. HIPAA and SEC plus FINRA eligibility starts at Premium, as does e-signature. A license minimum of three rules out single users.
- Best for
- Accounting and financial firms needing HIPAA or SEC+FINRA-eligible sharing (Premium and up)
- Company size
- SMB to mid-market.
Key features
- Storage per user and limits
- 3 TB account storage, 1 TB aggregated per license; 3 TB packs addable.
- Sharing and permission controls
- View-only restrictions, file drop links, dynamic watermarking (Premium)
- Real-time collaboration and editing
- Co-editing and check-in/out on Advanced; e-signature on Premium.
- Security and encryption
- Encrypted storage and sharing, MFA; SIEM, DLP, UEBA on Enterprise.
Best for
- Accounting and financial firms needing HIPAA or SEC+FINRA-eligible sharing (Premium and up)
- Teams with many external clients (client users unlimited on all plans)
Not ideal for
- Single users: 3 license minimum on all but VDR (5)
- Teams wanting a general-purpose team drive.
Pricing: $16.50 per user/month (Advanced) · Free trial
Zoho WorkDrive
Team file storage from Zoho with pooled team storage, 3 user minimum and a built-in office suite.
A budget-friendly option for teams on Zoho Workplace, with pooled storage and a three user minimum. Desktop sync works offline, and version history is unlimited. Ask Zoho about SSO and SOC 2 before committing, because the product page does not document either.
- Best for
- Teams already on Zoho Workplace or Zoho apps.
- Company size
- SMB; Enterprise above 200 users.
Key features
- Storage per user and limits
- Pooled team storage: 1/3/5 TB for 3-10 users, plus 100/300/500 GB per added user.
- Desktop sync quality
- Desktop sync with offline edit, TrueSync, Genie native editing.
- Sharing and permission controls
- Subfolder roles, external links with expiry and permissions.
- Real-time collaboration and editing
- Zoho Writer and Sheet, check-in/check-out, comments.
Best for
- Teams already on Zoho Workplace or Zoho apps.
- Cost-sensitive teams wanting pooled storage.
Not ideal for
- Teams needing documented SSO or SOC 2 on the WorkDrive page.
Pricing: Contact sales (USD prices not retrievable); third parties list 2.50 USD per user per month annual · Free plan, Free trial
How to choose a Dropbox Business alternative
Start with what made you look: a missing feature, a team that outgrew the plan or a bill that grew faster than the team. Then compare the shortlist on the points that matter most for this kind of software.
- Storage per user and limits: Pooled versus per-user quotas and file size caps change real capacity.
- Desktop sync quality: Reliable selective sync and large-file handling decide daily usability.
- Sharing and permission controls: Link expiry, passwords and folder-level roles protect sensitive files.
- Real-time collaboration and editing: Native editing and comments reduce version conflicts.
- Security and encryption: Encryption at rest, zero-knowledge options and 2FA are core buying concerns.
- Compliance certifications: SOC 2, HIPAA and GDPR support are needed in regulated sectors.
Security, admin and contract terms compared
Switching tools means a new security review. This is what Dropbox Business and each alternative state publicly about single sign-on, provisioning, audit logs and the contract; a blank means the vendor does not say.
| Tool | SAML SSO | SCIM | Audit logs | Contract |
|---|---|---|---|---|
| Dropbox Business | Advanced and up (listed on Advanced) | Not published | Not published | Free trial; monthly or yearly billing. |
| Google Drive | Not published | Not published | Not published | Not published |
| Microsoft OneDrive | Not published | Not published | Not published | Not published |
| Box | SSO integration listed in comparison; plan not confirmed. | Not published | Not published | 3 seat minimum. |
| Egnyte | Not published | Not published | Not published | Annual; multi-year discount. |
| Sync.com | Not published | Not published | Activity logs on all Teams plans. | Monthly plan available; upgrades pro-rated; no setup fees. |
| Tresorit | Business and up (page lists Okta, Azure AD, Google Workspace) | Business Pro lists Azure AD and Okta provisioning; SCIM not named. | Business and up; detailed access logs. | 14-day free trial; Enterprise billed annually. |
| ShareFile | All plans. | Enterprise. | Not published | Monthly or annual; multi-year through sales. |
| Zoho WorkDrive | Not published | Not published | File activity timeline and access statistics on Team; team activity report on Business. | 15 day trial, no card. |
When to stay with Dropbox Business
- Small teams (Standard is available from 1 user) wanting simple sync and sharing.
- Teams needing SSO and E2E encryption on a mid-priced plan (Advanced, 3 seats min)
Dropbox Business alternatives: frequently asked questions
What is the best alternative to Dropbox Business?
Google Drive is the closest alternative for most teams: teams already on Google Workspace email and Docs. Microsoft OneDrive suits teams that organizations already on Microsoft 365 and Entra ID.
Is there a free alternative to Dropbox Business?
Box and Zoho WorkDrive offer a free plan. Free plans usually cap users, features or history, so check the limits against your team size.