Calendly alternatives (2026): 8 tools compared for buyers
Looking for an alternative to Calendly? These 8 tools do the same job with a different focus. Each one is compared on who it suits, its key features, pros and cons, and what each vendor publishes on security, admin and contract terms.
Why buyers look beyond Calendly
- Free plan very limited.
- SSO and SCIM are paid extras below Enterprise.
- Buyers who need EU data residency (US data centers per help center)
- Teams needing SSO without paying Teams add-on or Enterprise.
From Calendly's published plan limits and recurring themes in public reviews. See the Calendly review for the full picture.
Calendly alternatives at a glance
| Tool | Best for | Starting price | Free plan or trial |
|---|---|---|---|
 Calendly Current | Sales and customer-facing teams needing round-robin and routing. | Free; Standard $10 per seat per month billed monthly | Free plan |
 Acuity Scheduling | Service businesses (coaches, salons, consultants) booking client appointments. | $16 per month billed annually ($20 monthly) | Free trial |
 HubSpot Meetings | Teams already on HubSpot CRM who want booked meetings logged automatically. | Free for up to 2 users (1 personal link) | Free plan |
 Doodle | Coordinating meeting times across many external participants with group polls. | Free; Pro $11/seat/month billed annually (third-party) | Free plan |
 YouCanBookMe | Small businesses wanting branded booking pages with SMS reminders. | Free; Individual about $8.10/month billed annually | Free plan, Free trial |
 Setmore | Small teams of up to 4 that want a free booking page with payments. | Free; Pro from $5/user/month (annual billing) | Free plan, Free trial |
 SimplyBook.me | Small service businesses that need payments, deposits and a branded client app. | Free; paid from $11.9/month billed annually | Free plan, Free trial |
 vcita | Service businesses that want booking, invoicing and CRM in one product. | $35/month (Kickstart, billed annually) | Free trial |
 Zoho Bookings | Teams already on Zoho CRM or Zoho One that want booking inside that suite. | $6 per user/month (Basic, annual billing, per third-party and Zoho comparison page) | Free plan, Free trial |
The 8 best Calendly alternatives
Acuity Scheduling
Appointment booking tool for service businesses, priced per calendar and owned by Squarespace.
Coaches, salons and consultants who book clients one by one will find the calendar-count pricing (1, 6 or 36) easy to forecast. Text reminders require Standard or Premium. Reviewers cite limited exports and reporting, so test those before moving client records.
- Best for
- Service businesses (coaches, salons, consultants) booking client appointments.
- Company size
- Solo to small service businesses; Enterprise tier exists.
Key features
- Reminders and no-show reduction
- Text reminders included in Standard and Premium.
- Team and round-robin scheduling
- Multiple calendars (6 or 36) by plan.
Pros
- Ease of use.
- Good appointment management.
Cons
- Limited features.
- Export and reporting restrictions.
- Client record management.
Pricing: $16 per month billed annually ($20 monthly) · Free trial
HubSpot Meetings
Meeting-link scheduler included in HubSpot Sales Hub and free CRM, with data going straight into HubSpot records.
Worth enabling if your reps already work in HubSpot, because every booked meeting lands on the contact record without extra setup. Up to two users can start free, and team links begin at Starter. It is a weak match for service businesses taking deposits.
- Best for
- Teams already on HubSpot CRM who want booked meetings logged automatically.
- Company size
- SMB sales teams to enterprise.
Key features
- Team and round-robin scheduling
- Team links from Starter; round robin details not confirmed by the vendor.
- Branding and website embedding
- HubSpot branding removed from Starter.
- CRM and video integrations
- Native HubSpot CRM logging.
Pros
- Automation and reporting in the wider suite.
Cons
- Some reviewers find it less intuitive than alternatives.
Pricing: Free for up to 2 users (1 personal link) · Free plan
Doodle
Group polls, sign-up sheets and booking pages, with per-seat Pro and Team plans and SSO on Enterprise.
Organizers who chase many outside participants for a common time will get the most from group polls and sign-up sheets. Team adds an admin console, roles and Stripe payments. Check budget carefully, since automated reminders are missing from the free plan.
- Best for
- Coordinating meeting times across many external participants with group polls.
- Company size
- Individuals to enterprise.
Key features
- Reminders and no-show reduction
- Automated reminders from Pro.
- Payments and deposits
- Stripe payments on Team (3% commission on Free per Koalendar)
- Team and round-robin scheduling
- Co-host events and booking on behalf of others on Team.
- Branding and website embedding
- Custom branding on Team.
Pros
- Removes back-and-forth messaging.
- Free tier is useful.
Cons
- Initial learning curve.
Pricing: Free; Pro $11/seat/month billed annually (third-party) · Free plan
YouCanBookMe
Booking-page tool with tiers by calendar connections and number of booking pages, plus a per-member Teams plan.
Acquired: Acquired by Capacity (support automation) in February 2025 (Capacity press release dated 4 Feb 2025 per CB Insights; SalesTechStar coverage); still sold as YouCanBookMe.
YouCanBookMe offers branded booking pages with plans tiered by calendar connections and booking pages, plus a per-member Teams plan with round robin. It has been acquired, and reviewers praise customization while noting a learning curve for advanced setup.
- Best for
- Small businesses wanting branded booking pages with SMS reminders.
- Company size
- Individuals to teams up to 50 members.
Key features
- Calendar sync
- 1 to 10 calendar connections depending on plan.
- Reminders and no-show reduction
- Reminder emails and SMS (SMS is an extra-cost add-on)
- Payments and deposits
- Stripe payments (Apple Pay, Google Pay, cards)
- Team and round-robin scheduling
- Round robin on Teams only.
Pros
- Customizable booking pages.
- Ease of use and responsive support.
Cons
- Learning curve for advanced setup.
Pricing: Free; Individual about $8.10/month billed annually · Free plan, Free trial
Setmore
Free-to-start appointment booking tool billed per staff calendar, aimed at small service businesses.
Businesses with up to four staff can take bookings and online payments at no cost. Upgrading to Pro, billed per staff calendar, adds SMS reminders, deposits and two-way calendar sync. It is not built for routing leads between reps, and it lacks SSO.
- Best for
- Small teams of up to 4 that want a free booking page with payments.
- Company size
- Solo operators and small service teams.
Key features
- Calendar sync
- 2-way sync on Pro only.
- Reminders and no-show reduction
- Free: one email reminder. Pro: SMS (500 credits/month per Pro user) and two reminders.
- Payments and deposits
- Free: online and in-person payments via Square, Stripe, PayPal, LawPay. Deposits on Pro.
- Branding and website embedding
- Booking page on Free; branding removal on Pro.
Best for
- Small teams of up to 4 that want a free booking page with payments.
- Service businesses that want SMS reminders and deposits for a few dollars per staff member.
Not ideal for
- Teams needing SSO or audit logs.
- Sales teams needing round-robin routing.
Pricing: Free; Pro from $5/user/month (annual billing) · Free plan, Free trial
SimplyBook.me
Booking system for service businesses that prices by bookings and providers rather than by seat, with a free tier of 50 bookings.
Small service firms that expect volume to grow can start free with 50 bookings and pay by bookings and providers, not seats. Deposits, tips and a branded client app are available. SMS reminders are separate credit packs, so add that cost to the estimate.
- Best for
- Small service businesses that need payments, deposits and a branded client app.
- Company size
- Solo providers to mid-size service businesses; Enterprise tier for multi-location.
Key features
- Reminders and no-show reduction
- SMS, WhatsApp credits sold separately (100 credits for $8)
- Payments and deposits
- Payments, deposits and tips from Basic; refunds and payment links on Premium; no platform transaction fees.
- Branding and website embedding
- Booking website, widget and WordPress widget on Free; white label footer on Premium, full white label on Enterprise.
- CRM and video integrations
- QuickBooks, FreshBooks, Xero on Premium; CRM/video integrations not confirmed by the vendor.
Pros
- Easy and quick setup.
- Many optional custom features to switch on.
Cons
- Manual configuration has a learning curve.
- Time zone confusion reported for virtual consultations.
Pricing: Free; paid from $11.9/month billed annually · Free plan, Free trial
vcita
All-in-one client management suite for service businesses with booking, invoicing, client portal and an AI receptionist on higher tiers.
Pick this when one product should cover booking, invoicing, client records and a portal, not just a meeting link. Solo operators get phone onboarding. There is no free plan, only a 14-day trial, and SMS reminders begin at the Manage tier.
- Best for
- Service businesses that want booking, invoicing and CRM in one product.
- Company size
- Solo and small service businesses.
Key features
- Reminders and no-show reduction
- SMS reminders from Manage tier; monthly SMS credit 100/250/500 (US)
- Payments and deposits
- Invoicing on all tiers; recurring payments and billing automation on Manage + Grow.
- Team and round-robin scheduling
- Staff management from Manage tier; round-robin not confirmed by the vendor.
- CRM and video integrations
- Built-in client management; QuickBooks, Zapier, Google Analytics 4 on top tier.
Pros
- Ease of use.
- Automations.
- Easy administration.
Cons
- Integration issues.
- Missing features.
Pricing: $35/month (Kickstart, billed annually) · Free trial
Zoho Bookings
Low-cost per-staff appointment booking tool from Zoho with a free single-user plan and tight links to other Zoho apps.
A sensible choice for small service teams already living in Zoho CRM or Zoho One, with a free single-user plan and paid seats under $10. Calendar sync runs two ways with Zoho, Google and Microsoft. Verify round-robin and SSO needs, since neither is documented.
- Best for
- Teams already on Zoho CRM or Zoho One that want booking inside that suite.
- Company size
- Solo providers and small teams, scales to multi-location on Premium.
Key features
- Calendar sync
- Two-way sync with Zoho, Google and Microsoft 365/Outlook.com calendars (all plans incl. free)
- Reminders and no-show reduction
- Email reminders on free plan; SMS workflows listed on pricing page (plan not stated)
- Payments and deposits
- Payment provider integrations listed; third-party sources place online payments on Premium.
- Team and round-robin scheduling
- Per-user staff accounts and workspaces; round-robin not confirmed by the vendor.
Pros
- Works well with other Zoho products.
- Cheap per-staff pricing.
- Interface called more intuitive over time.
Cons
- Product updates not always explained clearly.
- Some initial setup time.
- Mixed views on support.
Pricing: $6 per user/month (Basic, annual billing, per third-party and Zoho comparison page) · Free plan, Free trial
How to choose a Calendly alternative
Start with what made you look: a missing feature, a team that outgrew the plan or a bill that grew faster than the team. Then compare the shortlist on the points that matter most for this kind of software.
- Target company size: Solo professionals, service businesses and sales teams need different feature sets.
- Calendar sync: Two-way sync with Google and Outlook prevents double bookings.
- Reminders and no-show reduction: SMS and email reminders directly cut missed appointments.
- Payments and deposits: Collecting payment at booking protects revenue for service businesses.
- Team and round-robin scheduling: Sales and support teams need routing and shared availability.
- Branding and website embedding: Embedding booking pages on your site affects conversion.
Security, admin and contract terms compared
Switching tools means a new security review. This is what Calendly and each alternative state publicly about single sign-on, provisioning, audit logs and the contract; a blank means the vendor does not say.
| Tool | SAML SSO | SCIM | Audit logs | Contract |
|---|---|---|---|---|
| Calendly | Teams (optional add-on) and Enterprise (included) | Add-on (plan not specified) | Enterprise only. | Monthly available on Standard and Teams; Enterprise starts at $15k per year. |
| Acuity Scheduling | Not published | Not published | Not published | Monthly billing available. |
| HubSpot Meetings | Not published | Not published | Not published | Not published |
| Doodle | Enterprise only (SAML or OIDC), per Koalendar. | Not published | Not published | Not published |
| YouCanBookMe | Not mentioned on pricing page. | Not published | Not published | 30-day money-back on paid plans; more than 50 members must contact sales. |
| Setmore | Not listed on pricing page. | Not published | Not published | Cancel anytime, no minimum stated. |
| SimplyBook.me | Standard plan and up (SAML SSO listed on Standard) | Not published | Not published | No long-term contracts or cancellation fees; Enterprise billed annually under custom contract; 14-day trial no card. |
| vcita | Not published | Not published | Not published | Monthly billing offered; switch plans anytime per FAQ. |
| Zoho Bookings | Not mentioned on pricing page. | Not published | Not published | Monthly plan available; no cancellation penalty per FAQ; NGO and education discounts via support. |
When to stay with Calendly
- Sales and customer-facing teams needing round-robin and routing.
- Individuals who need a free one-event-type booking page.
Calendly alternatives: frequently asked questions
What is the best alternative to Calendly?
Acuity Scheduling is the closest alternative for most teams: service businesses (coaches, salons, consultants) booking client appointments. HubSpot Meetings suits teams that teams already on HubSpot CRM who want booked meetings logged automatically.
Is there a free alternative to Calendly?
HubSpot Meetings, Doodle, YouCanBookMe, Setmore, SimplyBook.me and Zoho Bookings offer a free plan. Free plans usually cap users, features or history, so check the limits against your team size.
What is cheaper than Calendly?
For 20 users on the cheapest plan that fits, Setmore ($1,200 a year), Zoho Bookings ($1,440 a year) and YouCanBookMe ($1,944 a year) cost less than Calendly ($2,400 a year), based on published list prices.